An event coordinator looks after all the aspects of an event like weddings, conferences, private occasions, corporate parties, award ceremonies, conventions etc. Event coordinators also known as event specialists or event planners are responsible for the smooth running of a program. If you want to build your career as an event coordinator and looking for jobs for this post, you must first write a resume.
Job Description of an Event Coordinator
Event coordinators conceptualize an event based on requirements of clients regarding budget, food menu, entertainment options and location. They need to look into every details regarding catering, decor, invitee list, promotional material, location and communication equipment. Typically, for big parties or celebration they hire celebrity guests and A/V teams. Other responsibilities include coordinating activities of staff and also specifying their requirements. Not only this, they must handle issues that may rise when any particular event is going on. Thus the success of an event largely depends on the coordinator’s plans and strategies he/she uses to execute those plans.
Skills and Proficiencies of an Event Coordinator
- Time management Skills: For the timely delivery of customer service, an event coordinator must be able to coordinate scheduling of the entire team.
- Communication Skills: This job requires the person to be able to listen carefully first, understand needs of clients and communicate his/her ideas and solutions to satisfy clients’ requirements.
- Organization Skills: Keeping excellent records and taking notice of all the happenings makes such a coordinator organized.
- Negotiation Skills: With their engaging personality, a negotiator tries to get the best price available.
- Attention to Detail: To lend beauty to any event, a coordinator needs to be very particular about the least important object. Overlooking any detail can lead to big mistakes.
- Problem-solving Skills: Things may go wrong at any time. Being able to think on one’s feet and offer the best solution is what makes a co-ordinator successful.
Education
To become an event planner, one need not have any strict educational requirement. A person with formal education in public relations, marketing, hospitality management or related field can apply for this post. If you have a bachelor’s degree, you might consider having an event planning and management certificate program, which will help you in getting jobs easily.
Event Coordinator Resume Sample
Miley Greene
Elis Road, Georgia
423-303-3090
Email: miley.greene@example.com
Summary
A detail-oriented, creative and self-motivated event planner with a proven track record of conceptualizing, arranging and coordinating nuances and details of different events. Willing to utilize my 6 years event planning experience, knowledge and superb verbal, organizational and problem-solving skills to build a career in the corporate event planning field.
Skills and Proficiencies
- Excellent interpersonal skills
- Superb organizational skills
- Ability to maintain composure during stressful situations
- Ability to impressive others and build productive business relationships
- Good eye for design needed to create stunning, classy looks
- Ability to think clearly and provide solutions
- Ability to get more for less, that is, ability to negotiate
- Excellent time management skills
- Ability to not get affected by bad situations and willing to make last-minute changes to satisfy clients’ requirements
- Languages-fluency in English, German and Spanish
- Computer-MS Office proficiency
Educational Qualifications
Maderson’s College, Georgia
Bachelor of Arts in Hospital Management, 2008
Diploma in Catering, Georgia
Fairfield Institute of Catering and Serving Services, 2005
Experience
Magiac Entertainment & Marketing Ltd, Georgia
Event Coordinator
September, 2009- present
Job Responsibilities:
- Coordinates subtleties and nuances of various events like conferences, business meetings, employee appreciation events, charity events and sales meetings under the supervision of event managers
- Discusses with clients to know their requirements, calculates budgets and creates practical ways to stick to the budget
- Prepares presentations to show those to managers and clients; and brings necessary changes as and when required
- Selects chefs who provide top quality services; select dishes and sample food in discussion with chefs; chooses catering companies to prepare and serve food
- Visits locations with managers to plan seating and decoration arrangements
- Coordinates activities of staff during the event
- Works with card designers and printers to create event invitations
- Sends out invitations and manage RSVP (‘Please Reply’) list
- Ensures all work is carried while complying with legal, health, safety and insurance obligations
- Ensures all materials are available; all staff are present and their requirements are fulfilled even when any event is in progress
- Conducts a follow up analysis of events while bringing all staff members together
- Sending ‘thank you’ emails and asking for feedback from clients, post event tasks
Take resume-writing clues from the above event co-ordinator resume sample and create a resume that is completely new, error-free and full of relevant details.
